Council Meeting

THAT Township of Chatsworth Council adopt the Agenda as revised to include Public Works Report 2025-36 - Request for Proposal for the Design-Build of the Sullivan Depot Sand Storage Building .

THAT the minutes of the Council Meeting held on September 17, 2025 be confirmed as recorded.

THAT Public Meeting B09/2025 & B10/2025 - Part Lot 7, Concession 11, RP 16R1342 Part 2, Geographic Township of Holland, Township of Chatsworth - Cedar Springs Acres Inc. (Onias & Matilda Martin) be

THAT Council now go into Committee of the Whole.

THAT the Consent Agenda items be hereby received for information except for the following: Item 11.1.a. - Accounts Payable Listing

THAT Planning Report 2025-19 regarding Consent Applications B09/2025 and B10/2025 be hereby received for information; and FURTHER THAT Committee of the Whole recommend that Council approve the Consent Applications B09/2025 and B10/2025 with the conditions noted on the Decision Sheet as follows: 1. THAT the Owner obtain a Certificate of Cancellation from the Township that has the effect of spoiling the original consent of the benefiting lot, having the assessment roll number 42-04-360-002-07510, in order to facilitate the requested lot line adjustment, and that the fee of $600 be paid to the Township in accordance with the Fees and Charges By-law as amended. 2. THAT the Owner’s solicitor provide confirmation that the Certificate of Cancellation has been registered on title. 3. THAT the Owner's solicitor provide an undertaking to merge the severed parcel 1 with the adjacent property, having the assessment roll number 42-04-360-002-07501. 4. THAT the Owner's solicitor provide an undertaking to merge the severed parcel 2 with the adjacent property, having the assessment roll number 42-04-360-002-07510. 5. THAT a Minor Variance reducing the ‘minimum lot area’ requirement of the A1 zone for enlarged parcel 1 (42-04-360-002-07501) and the ‘minimum lot frontage’ requirement of the A1 zone for enlarged parcel 2 (42-04-360-002-07510) be in force and effect. 6. THAT any outstanding taxes to the Township be paid. 7. THAT the transfer for registration with respect to description complies

THAT Finance Report 2025-24 RE: Payment Plan – Fire Services Invoice be hereby received for information; and FURTHER THAT Council directs staff to offer the payment plan as outlined in Option 1 - Offer the delegate a payment plan that clears the account within one year. The monthly payment would be $356.09.

THAT Finance Report 2025-25 RE: BioGRID Decommissioning Update be hereby received for information; and FURTHER THAT on February 2, 2011, the Township of Chatsworth and the Township of Georgian Bluffs entered into an agreement a “Georgian Bluffs Chatsworth Biodigester Joint Board of Management” for the operation and maintenance services related to the BioDigester; and FURTHER THAT By-Law No. 2012-35 was passed on September 5, 2012 executing an agreement to establish the Joint Board of Management for the Maintenance and Operations for the Georgian Bluffs Chatsworth Biodigester; and FURTHER THAT on September 22 nd , 2025 the Joint Board approved completing a partial decommissioning of the Biodigester while leaving the lagoons entact; and FURTHER THAT Chatsworth Council desires to exit the agreement following the partial decommissioning is completed; and FURTHER THAT Chatsworth Council desires to sell it’s portion of the Biodigester lands and facility; and FURTHER THAT Chatsworth Council requests that an update Land Appraisal is completed on the Biodigester lands and the cost is split between both Georgian Bluffs and Chatsworth; and FURTHER THAT Chatsworth Council directs Chatsworth staff to work with BioGRID staff to bring forward any further information related to this request.

THAT Finance Report 2025-26 RE: BioGRID Lagoon Capacity and Break-Even Analysis be hereby received for information.

THAT Finance Report 2025-27 RE: Tile Drain Loan Application (Long) be hereby received for information; and THAT Council approve the Tile Drain Loan Application under the Tile Drain Program submitted by Paul Long to a maximum of $50,000.

THAT Parks and Recreation Report 2025-16 be hereby received for information; and FURTHER THAT the committee of whole accepts the quotation submitted from CIMCO Refrigeration in the amount of $9,873.50 excluding H.S.T.

THAT Parks and Recreation Report 2025-17 - Rural Ontario Development Program be hereby received for information.

THAT Public Works Report PW 2025-28 - Update to the Township's Entrance Permit Policy and Application be hereby received for information; and FURTHER THAT Council approves the use of the updated Entrance Permit Policy PW-04; and FURTHER THAT a Bylaw be brought back to the next Council meeting to formally accept the Policy for use. Resolution 2025-26-14 Moved by: Elizabeth Thompson Seconded by: Peter Whitten THAT Public Works Report 2025-28 - Update to the Township's Entrance Permit Policy and Application be

THAT Public Works Report PW 2025-30, Public Works Winter Maintenance Plow Routes, and Patrol Map be hereby received for information.

THAT Public Works Report PW 2025-31, Request Council Consideration to Lower the Winter Maintenance Level of Service on Four Township Dead-end Roads be hereby received for information; and FURTHER THAT Council agrees to allow staff to take the next steps to contract property owners to investigate lowering the winter maintenance level service; and FURTHER THAT a future staff report will come back to Council with property owner’s comments and/or commitments to accept the reduced level of service and posting a road sign identifying “No Winter Maintenance Beyond This Point”.

THAT Public Works Report PW 2025-33, Replace existing Hub Entrance and Parking lot Asphalt Parking lot and Storm Sewer-Outlet Repairs be hereby received for information; and FURTHER THAT Council considered this project during the 2026 Capital Budget deliberation process.

THAT Public Works Report PW 2025-34 Township of Chatsworth Sidewalk’s and 5-year Reconstruction Plan be hereby received for information; and FURTHER THAT Council approve the 5-year Concrete Sidewalk Reconstruction Plan

THAT Public Works Report PW2025-35 - Township of Chatsworth Roads Surface Mapping and Major-Minor Traffic Flow Collector Roads be hereby received for information; and FURTHER THAT Council provide input or comments on the Draft Chatsworth Road Surface drawing relating to the Minor Traffic Flow Collector Roads.

THAT Public Works Report PW2025-36, Request for Proposal for the Design-Build of the Sullivan Depot Sand Storage Building be hereby received for information; and FURTHER THAT Council directs staff to issue the RFP for the Design-Build of the Sullivan Depot Sand Storage Building.

THAT CAO Clerk’s Report 2025-19 - Update on Hub Property – Landscape and Building Design be hereby received for information.

THAT Council extend the meeting past 12:00 p.m. to 12:30 p.m.

THAT item 11.1. a. previously removed from the consent agenda, Accounts Payable Listing be received for information.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports.

THAT By-law 2025-51 being a by-law to confirm all actions and proceedings of the October 1, 2025 Council meeting be hereby read a first, second, and third time, signed by the Deputy Mayor and Clerk and sealed with the Corporate Seal.

Page 2 of 11 Township of Chatsworth Council Minutes, October 1, 2025 THAT the Consent Agenda items be hereby received for information except for the following:  Item 11.1.a. - Accounts Payable Listing

Page 5 of 11 Township of Chatsworth Council Minutes, October 1, 2025 THAT Finance Report 2025-26 RE: BioGRID Lagoon Capacity and Break-Even Analysis be hereby received for information.

THAT Public Works Report 2025-28 - Update to the Township's Entrance Permit Policy and Application be

THAT Public Works Report PW 2025-31, Request Council Consideration to Lower the Winter Maintenance Level of Service on Four Township Dead-end Roads be hereby received for Page 7 of 11 Township of Chatsworth Council Minutes, October 1, 2025 information; and FURTHER THAT Council agrees to allow staff to take the next steps to contract property owners to investigate lowering the winter maintenance level service; and FURTHER THAT a future staff report will come back to Council with property owner’s comments and/or commitments to accept the reduced level of service and posting a road sign identifying “No Winter Maintenance Beyond This Point”.