Council Meeting

THAT the minutes of the Council Meeting held on September 18, 2024 and the minutes of the Planning Meeting dated August 7, 2024 be confirmed as recorded.

THAT Public Meeting Z07/2024 - Part Lot 64, Concession 2 NETSR, Geographic Township of Holland, Township of Chatsworth (Eastdale Maples Inc. c/o Tilman and Christina Martin) be

THAT Public Meeting Z08/2024 - Part Lot 7, Concession 1 WGR, Geographic Township of Sullivan, Township of Chatsworth (Ada Carmichael c/o Myrna Feltis) be

THAT Planners Report 2024-29 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning By-law Amendment Application for Part Lot 7, Concession 1 WGR, Geographic Township of Sullivan, Township of Chatsworth, Owner Ada Carmichael c/o Myrna Feltis; and FURTHER THAT staff be directed to prepare the necessary By-law to give effect to the application.

THAT Council extends the meeting past 12:00 p.m. to 12:30 p.m.

THAT Council direct staff to proceed with the Vote by Mail method for the 2026 municipal election without the use of tabulators.

THAT Public Works Report 2024-12 be hereby received for information; and FURTHER THAT this information be considered during 2025 budget considerations.

THAT Finance Report 2024-12 regarding Applications per Section 357 of the Municipal Act for Refund of Property Taxes be hereby received; and FURTHER THAT Committee of the Whole recommends to Council to approve the write-off of property taxes in the total amount of approximately $338.31 for the 2024 year of which $200.32 is the Municipality’s portion for the property located at 681716 Sideroad 6; and FURTHER THAT Committee of the Whole recommends to Council to approve the write-off of property taxes in the total amount of approximately $136.13 for the 2024 year of which $79.52 is the Municipality’s portion for the property located at 395656 Concession 2.

THAT Finance Report 2024-13 be hereby received for information; and FURTHER THAT Council direct Staff to proceed with issuing the debenture for $651,575.53 as outlined under Option 1 to issue a five year debenture, payable quarterly, for the amount of $651,575.53.

THAT Township of Chatsworth Council hereby support the resolution from the Municipality of Tweed regarding implement sustainable funding for small rural municipalities by reabsorbing the cost of the Ontario Provincial Police Force back into the provincial budget with no cost recovery to municipalities; and FURTHER THAT the Municipality of Tweed be notified of our support.

THAT the following items previously removed from the consent agenda be received for information: Item 11.1.a. - Accounts Payable Listing Item 11.1.e.c. - Municipality of East Ferris Resolution September 24, 2024 Re: Combined ROMA/AMO Annual Conference

THAT Township of Chatsworth Council adopt the Agenda as revised to include the following:  Planning Meeting Minutes - August 7, 2024  CAO Clerk’s Report 2024-55 - Arran-Elderslie Fire Department – Replacement of Pumper Truck

THAT Public Meeting B11/2024 - Part Lot 16, Concession 10, Geographic Township of Holland, Township of Chatsworth (Mark Thompson) be

THAT Council now go into Committee of the Whole.

THAT the Consent Agenda items be hereby received for information except for the following:  Item 11.1.a. - Accounts Payable Listing  Item 11.1.e.a. - Municipality of Tweed Resolution April 23, 2024 Re: Implement sustainable funding for small rural municipalities by reabsorbing the cost of the Ontario Provincial Police Force back into the provincial budget with no cost recovery to municipalities  Item 11.1.e.c. - Municipality of East Ferris Resolution September 24, 2024 Re: Combined ROMA/AMO Annual Conference

THAT Committee of the Whole receive the 2023 draft financial statements presented by Vicky Watson from BDO Canada LLP for information; and FURTHER THAT Committee of the Whole recommends to Council that the 2023 Financial Statements be accepted as presented.

THAT Committee of the Whole receive information presented by Simon Potter representing the Desboro Calf Club regarding a sponsorship request for the upcoming Royal Winter Fair in Toronto.

THAT Planning Report 2024-27 regarding Consent Application B11/2024 be hereby received; and FURTHER THAT Committee of the Whole recommend that Council approve the Consent Application B11/2024 with the conditions noted on the Decision Sheet as follows: 1. THAT any outstanding taxes to the Township be paid. 2. THAT an entrance permit has been granted to the severed lands by the appropriate road authority; and further provide the Deputy Page 6 of 14 Township of Chatsworth Council Minutes, October 2, 2024 Clerk of the Township of Chatsworth with a copy of the entrance permit. 3. THAT the parkland dedication fee be paid to the Township of Chatsworth as required by the Parkland Dedication By-law 2017- 58. 4. THAT a Zoning By-law Amendment reducing the ‘minimum lot area’ and ‘minimum lot frontage’ requirements of the A1 zone for the severed parcel be in force and effect. 5. THAT the transfer for registration with respect to description complies with the Ontario Regulation 43-96; and if that description contains a reference to a Reference Plan(s), the Owner’s solicitor shall provide a full print of that deposited reference plan(s) as well as a digital PDF copy to the Deputy Clerk of the Township of Chatsworth. 6. THAT the Owner’s solicitor, in preparation for the issuance of the Certificate of Consent, provide to the Deputy Clerk of the Township of Chatsworth a printed copy of the “completed electronic transfer document in preparation, along with the Certificate of Official for stamp

THAT Planners Report 2024-28 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 64, Concession 2 NETSR, Geographic Township of Holland, Township of Chatsworth, Owner Eastdale Maples Inc. c/o Tilman and Christina Martin; and FURTHER THAT staff be directed to prepare the necessary By-law to give effect to the application.

THAT Planners Report 2024-29 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning By-law Amendment Application for Part Page 7 of 14 Township of Chatsworth Council Minutes, October 2, 2024 Lot 7, Concession 1 WGR, Geographic Township of Sullivan, Township of Chatsworth, Owner Ada Carmichael c/o Myrna Feltis; and FURTHER THAT staff be directed to prepare the necessary By-law to give effect to the application.

THAT Parks and Recreation Report 2024-25 be hereby received for information.

THAT Deputy Clerk Report 2024-04 be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that direction be given to staff on which voting method(s) should be utilized for the 2026 municipal election.

Page 8 of 14 Township of Chatsworth Council Minutes, October 2, 2024 THAT Public Works Report 2024-11 be hereby received for information.

THAT Committee of the Whole recommends to Council that the report be

THAT Finance Report 2024-10 regarding 2025 budget meetings schedule be hereby received for information; and FURTHER THAT Council approve the budget meetings schedule as proposed.

THAT Finance Report 2024-12 regarding Applications per Section 357 of the Municipal Act for Refund of Property Taxes be hereby received; and Page 9 of 14 Township of Chatsworth Council Minutes, October 2, 2024 FURTHER THAT Committee of the Whole recommends to Council to approve the write-off of property taxes in the total amount of approximately $338.31 for the 2024 year of which $200.32 is the Municipality’s portion for the property located at 681716 Sideroad 6; and FURTHER THAT Committee of the Whole recommends to Council to approve the write-off of property taxes in the total amount of approximately $136.13 for the 2024 year of which $79.52 is the Municipality’s portion for the property located at 395656 Concession 2.

THAT CAO Clerk’s Report 2024-51 regarding Animal Control Fees and Charges and By-law Review be hereby received for information.

THAT Schedule C "Dogs & Kennels" be reviewed during the next Fees and Charges review.

THAT CAO Clerk’s Report 2024-52 regarding the Berkeley Playground Committee be hereby received for information; and FURTHER THAT Council hereby disbands the Berkeley Playground Committee effective immediately; and Page 10 of 14 Township of Chatsworth Council Minutes, October 2, 2024 FURTHER THAT a letter of recognition be sent to the committee members for their past dedication to the Township of Chatsworth.

THAT CAO Clerk’s Report 2024-55 – Arran-Elderslie Fire Department Replacement of Pumper Truck be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council the approval of the purchase of a MaxiMetal Paragon Pumper truck in the amount of $715,580.00 plus HST from Commercial Emergency Equipment Co. for delivery in 2026; and FURTHER THAT Council approves an upset limit of $44,420.00 to be used to add requested equipment not identified in the vendor’s tender, but requested in the Request for Proposal; and FURTHER THAT the Township of Chatsworth share will be approximately $228,000 as per the shared agreement.

THAT Committee of the Whole direct staff to provide a report to a future Council meeting pertaining to the subdivision lands in the Village of Chatsworth and whether to take the Plan of Subdivision to either draft approval or full approval.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT Council go into Closed Session for the following reason(s):  To approve the closed session minutes of August 7, September 4, and September 18, 2024

THAT By-law 2024-49 being a by-law to confirm all actions and proceedings of the October 2, 2024 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.