Council Meeting

THAT Public Meeting Z05/2024 - Part Lot 22, Concession 11 , Geographic Township of Sullivan, Township of Chatsworth (Harvey Stutzman) be

THAT the Consent Agenda items be hereby received for information except for the following: Item 12.1.d.b. - Ministry for Seniors and Accessibility (MSAA) Re: June is Seniors Month Item 12.1.d.d. - Saugeen Mobility and Regional Transit (SMART) - 2023 Annual Letter Item 12.1.e.a. - Township of The Archipelago Resolution April 19, 2024 Re: Public Health Ontario proposes phasing out free water testing for private wells

THAT Planners Report 2024-14 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 1, Concession 4, Geographic Township of Sullivan, Township of Chatsworth, Owner: Audrey Neerhof; and FURTHER THAT staff be directed to prepare the necessary By-law to give effect to the application.

THAT the report received from BM Ross & Associates concerning 2024 Road Construction Projects be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council that the tender submission received from Harold Sutherland Construction Ltd. in the amount of $1,073,622.62 including HST for the following road construction projects be hereby approved: Part 1 - Walker Sideroad Part 2 - Concession 8 Part 3 - Sideroad 10 Part 5 - Concession 5B (culvert replacement only) Part 6 - Concession 2A (culvert replacement only Resolution 2024-18-12 Moved by: Terry McKay Seconded by: Shawn Greig THAT the report received from BM Ross & Associates concerning 2024 Road Construction Projects be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council that the tender submission received from Harold Sutherland Construction Ltd. in the amount of $907,569.25 including HST for the following road construction projects be hereby approved: Part 1 - Walker Sideroad Part 3 - Sideroad 10 Part 5 - Concession 5B (culvert replacement only) Part 6 - Concession 2A (culvert replacement only

THAT Deputy Clerks Report 2024-02 regarding RFT 2024-11 Supply, Haul, Mix and Stockpile Winter Sand results be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that the tender be awarded to Walker Aggregates in the amount of $104,500.00 exclusive of HST.

THAT Deputy Clerk’s Report 2024-03 regarding a Request for Food and Refreshment Vehicle License - Polar Bear BBQ (113 Garafraxa Street) be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council the approval of a Food and Refreshment Vehicle license to Polar Bear BBQ provided that all necessary approvals are obtained, requirements are met, and exception is granted to By-law 2020-34 Section 2.3 (100M distance to an existing restaurant).

THAT Parks and Recreation Report 2024-12 be hereby received for information; and FURTHER THAT the Committee of Whole recommend to Council that the quoted works from Ron Pringle Electric LTD in the amount of $15,920.00 excluding H.S.T. be accepted; and FURTHER THAT the funds be utilized from the recreation reserve account.

THAT Parks and Recreation Report 2024-13 be hereby received for information; and FURTHER THAT the Committee of Whole recommend that Council accept the quoted works from Benedict Electrical in the amount of $5,810.00 excluding H.S.T.

THAT Parks and Recreation Report 2024-13 be hereby received for information; and FURTHER THAT the Committee of Whole recommend that Council accept the quoted works from Ron Pringle Electric LTD in the amount of $5,220.00 excluding H.S.T. to repair electrical works at the Desboro ball diamond.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: By-law 2024-30 Being a By-law to authorize the transfer of Part of the Original Road Allowance between the (former) Township of Holland and the (former) Township of Sydenham abutting Concessions 7 & 8, Meaford in exchange for the transfer of land over which a forced road has been constructed forming part of the municipal road system By-law 2024-31 Being a By-Law to establish tax rates to raise the levy required for 2024 local municipal purposes, and to provide for penalty and interest in default of payment thereof By-law 2024-32 Being a By-law to authorize the Mayor and CAO Clerk to enter into an Agreement with the Grey Highlands Public Library Board for the delivery of Library Services for 2024

THAT Township of Chatsworth Council adopt the Agenda as amended to remove item #19 Closed Meeting - Labour Relations or Employee Negotiations - Pay Equity Update

THAT the minutes of the following Council Meetings be confirmed as recorded:  April 24, 2024 - Special Council Meeting - Zoning By-law Review #3  May 15, 2024 - Council Meeting  May 22, 2024 - Special Council Meeting - Zoning By-law Review #4

THAT Public Meeting Z03/2024 - Part Lot 1, Concession 4, Geographic Township of Sullivan, Township of Chatsworth (Audrey Neerhof) be

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: Page 2 of 13 Township of Chatsworth Council Minutes, June 5, 2024  By-law 2024-30 Being a By-law to authorize the transfer of Part of the Original Road Allowance between the (former) Township of Holland and the (former) Township of Sydenham abutting Concessions 7 & 8, Meaford in exchange for the transfer of land over which a forced road has been constructed forming part of the municipal road system  By-law 2024-31 Being a By-Law to establish tax rates to raise the levy required for 2024 local municipal purposes, and to provide for penalty and interest in default of payment thereof  By-law 2024-32 Being a By-law to authorize the Mayor and CAO Clerk to enter into an Agreement with the Grey Highlands Public Library Board for the delivery of Library Services for 2024

THAT Council now go into Committee of the Whole.

THAT Committee of the Whole receive information presented by Eleni Hughes, CEO/Chief Librarian of the Grey Highlands Public Library regarding the 2024 Library Agreement and 2023 Annual Report.

THAT Planners Report 2024-15 be hereby received; and FURTHER THAT Committee of the Whole recommends that Township staff prepare a Planning Report with a formal recommendation with regard to the Zoning By-law Amendment Application for Part Lot 22, Concession 11, Geographic Township of Sullivan, Township of Chatsworth, Owner: Harvey Stutzman.

THAT the report received from BM Ross & Associates concerning 2024 Road Construction Projects be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council that the tender submission received from Harold Sutherland Construction Ltd. in the amount of $907,569.25 including HST for the following road construction projects be hereby approved: Part 1 - Walker Sideroad Part 3 - Sideroad 10 Part 5 - Concession 5B (culvert replacement only) Part 6 - Concession 2A (culvert replacement only

THAT Parks and Recreation Report 2024-11 be hereby received for information and FURTHER THAT the committee of whole accept the quoted works from Ken Klages in the amount of $4500.00 excluding H.S.T.

THAT Parks and Recreation Report 2024-12 be hereby received for information; and FURTHER THAT the Committee of Whole recommend to Council to proceed with option #4 contained in the staff report to not replace the light at the Keady ball diamond.

THAT Council extend the meeting past 12:00 p.m. to 12:30 p.m.

THAT Parks and Recreation Report 2024-14 be hereby received for information; and FURTHER THAT Committee of the Whole recommend the approval of the Recreation Advertising Policy rec-02, together with the Advertising Agreement and fee structure; and FURTHER THAT staff proceed with notice of the fees as per the Township’s notice provision policy.

THAT CAO Clerk’s Report 2024-33 regarding Vendors of Record – Garbage Tag Sales be hereby received for information.

THAT CAO Clerk’s Report 2024-34 regarding a Community Improvement Plan Application for 257283 Ontario Inc. (Key Motel) Page 8 of 13 Township of Chatsworth Council Minutes, June 5, 2024 be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council the approval of the CIP Grant in the amount of $2,575.00. Due to the vote being split 2-2, the resolution was

THAT Committee of the Whole recommend that Council bring forward the motion for reconsideration.

THAT CAO Clerk’s Report 2024-34 regarding a Community Improvement Plan Application for 257283 Ontario Inc. (Key Motel) be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council the approval of the CIP Grant in the amount of $2,575.00. Councillor Thompson requested a recorded vote on the resolution. CAO Clerk called the question. Mayor Mackey - Yes Deputy Mayor McKay - Yes Councillor Greig - No Councillor Thompson -Yes The motion was

THAT CAO Clerk’s Report 2024-36 regarding the 2024 First Quarter Actuals to Budget Comparison be hereby received for information.

THAT CAO Clerk’s Report 2024-37 regarding the mileage expense policy be hereby received for information; and Page 9 of 13 Township of Chatsworth Council Minutes, June 5, 2024 FURTHER THAT Committee of the Whole recommend that Council support the revised Grey County Mileage Policy and adopt same for mileage reimbursement for Township of Chatsworth employees and members of Council, that is to follow the Government of Canada Reasonable per-kilometre allowance guidelines.

THAT CAO Clerk’s Report 2024-34 be hereby received for information and discussion purposes.

THAT the following by-law(s) be

THAT Township of Chatsworth Council hereby support the resolution from the Township of The Archipelago regarding Public Health Ontario proposes phasing out free water testing for private wells; and FURTHER THAT the Township of The Archipelago be notified of our support.

THAT item 12.1.d.b. - Ministry for Seniors and Accessibility (MSAA) Re: June is Seniors Month and Item 12.1.d.d. - Saugeen Mobility and Regional Transit (SMART) - 2023 Annual Letter previously removed from the consent agenda be received for information.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT By-law 2024-33 being a by-law to confirm all actions and proceedings of the June 5, 2024 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.