Council Meeting

THAT the minutes of the Council Meeting held on August 16, 2023 be confirmed as recorded.

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2023-46 Being a By-law to amend By-law Number 2020-91 for the imposition and collection of fees and charges for certain Municipal Services and Activities (Schedule K – Cemeteries) By-law 2023-47 Being a By-law to authorize the Mayor and CAO Clerk to sign an Apportionment Agreement for Category 3 Services between The Corporation of the Township of Chatsworth and Saugeen Valley Conservation Authority

THAT the Consent Agenda items be hereby received for information.

THAT Committee of the Whole receive information presented by Al Leach, Vice President of Saugeen Valley Children's Safety Village.

THAT Planning Report 2023-11 regarding Consent Applications B05/2023, B06/2023 and B07/2023 be hereby received; and FURTHER THAT Committee of the Whole recommend that Council approve the Consent Applications B05/2023, B06/2023 and B07/2023 with the conditions noted on the Decision Sheets as follows: 1. THAT the owner enters into a Development Agreement with the Township regarding the extension of Douglas Street. All costs associated with constructing the road to Township standards and all associated costs pertaining to engineering, legal and surveying shall be paid by the applicant. 2. THAT a lot grading and drainage plan for the three severed parcels be prepared to the satisfaction of the Township, and that such plan form part of the Development Agreement. 3. THAT the existing accessory buildings located on the severed parcel on application B05/2023, including the accessory building straddling the mutual lot line dividing the severed parcel and the retained parcel, be removed to the satisfaction of the Township of Chatsworth. 4. THAT the applicant be aware that the Township will require a tertiary sewage system on the severed lot at the time of Building Permit as per the recommendation of the Servicing Feasibility Study provided on behalf of the applicant. 5. THAT an entrance permit has been granted to the severed parcel by the Township of Chatsworth; and that the applicant provide the CAO/Clerk of the Township of Chatsworth with a copy of the entrance permit. 6. THAT the Ow

THAT the Council Meeting be extended past 12:00 p.m. to 12:30 p.m.

THAT Planners Report 2023-13 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Lot 16, Reg. Comp Plan 1039, Geographic Village of Chatsworth, Township of Chatsworth, Owner: 2770579 Ontario Inc. c/o Denesh Maharajh; and FURTHER THAT staff be directed to prepare the necessary by-law to give effect to the application.

THAT Finance Report 2023-10 being a report on the 2021 changes in reserve balances be herby received for information.

THAT Parks and Recreation Report PR-2023-15 be hereby received for information; and FURTHER THAT the Committee of the Whole accept the proposal submitted by Jutzi Water Technologies in the amount of $4,800.00 excluding HST.

THAT Council receive Report 2023-38 regarding Circular Materials Ontario – Agreement for Eligible Community Promotion and Education (No Collection Services); and FURTHER THAT Council authorize Mayor Mackey and CAO Patty Sinnamon to sign the Circular Materials Ontario – Agreement for Eligible Community Promotion and Education (No Collection Services).

THAT Committee of the Whole receive the request from the Williams Lake Cottagers/Owners Association for a load of gravel to be placed at three locations around the lake for information; and FURTHER THAT Committee of the Whole recommend to Council to approve the Township Roads Department to provide 15 Tonne of gravel with 5 tonnes to each location - Lakeview Road, Countryside Drive and Point Road; and FURTHER THAT the approval be reviewed each term of Council.

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated July 4, 2023 regarding the potential to reimplement a South Grey Doctor Recruitment and Retention Committee for Southern Grey County for information.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the Council Meeting be extended past 4:00 p.m.

THAT By-law 2023-48 being a by-law to confirm all actions and proceedings of the September 6, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

THAT Township of Chatsworth Council adopt the Agenda as circulated.

THAT Public Meeting B05/2023, B06/2023 and B07/2023 - Park Lot B, West of Douglas Street, Part Lot 3, Lots 4 and 5, East of Gordon Street, Plan P, Geographic Township of Holland, Township of Chatsworth (Tyler McCracken and Rebecca Hunter) be

THAT Public Meeting Z09/2023 - Lot 16, Reg. Comp Plan 1039, Geographic Village of Chatsworth, Township of Chatsworth (2770579 Ontario Inc. c/o Denesh Maharajh) be

THAT Council now go into Committee of the Whole.

THAT Committee of the Whole receive information presented by Celeste Eickholdt, Chair of the Williamsford Community Centre Board of Management regarding the reconsideration of a request for financial assistance for the installation of a new compressor at the Williamsford Community Centre.

THAT Clerk’s and Planning Assistant Report 2023-08 regarding Animal Licensing – Permanent Dog Tag be hereby received; and FURTHER THAT Committee of the Whole recommend to Council to direct staff to proceed with the implementation of a permanent (“lifelong”) tag system.

THAT Finance Report 2023-11 regarding Public Works Reserves be herby received for information and consideration in the upcoming 2024 budget discussions.

THAT CAO Clerk’s Report 2023-43 – Revised Agreement with Waste Management for Curbside Pickup and Consideration of Curbside Waste to be Diverted be hereby received; and FURTHER THAT Committee of the Whole recommends to Council to enter into an amending agreement with Waste Management for the period October 1, 2023 to December 31, 2025; and FURTHER THAT the Holland Curbside Waste be diverted to Mount Forest and not sent to the Holland/Markdale Waste and Diversion Site.

THAT CAO Clerk’s Report 2023-44 regarding a Terms of Reference for the Williamsford Community Centre be hereby received for information.

THAT Committee of the Whole recommend to Council that Resolution 2023-22-18 that was

THAT CAO Clerk’s Report 2023-45 – Grey County Cycling and Trails Master Plan Update be hereby received for information; and Page 9 of 14 Township of Chatsworth Council Minutes, September 6, 2023 FURTHER THAT Committee of the Whole recommend that Council support the bicycle routes proposed and supports the promotion of the bike routes and off-road trails.

THAT the following by-law(s) be

THAT Committee of the Whole receive information provided by Jane Jamieson regarding a resident petition concerning the removal of trees for the Keady Community Centre Parking Lot Expansion for information; and Page 11 of 14 Township of Chatsworth Council Minutes, September 6, 2023 FURTHER THAT it be confirmed that the item was discussed at the August 2, 2023 Council meeting (11.4.g Public Works Report 2023- 33 - Keady Community Center Parking Lot Pricing) with the decision being to only focus on area A (west side) and to leave the trees on the east side as is in area B for the time being.

THAT Committee of the Whole strongly supports Southern Grey County Physician recruitment but would prefer it done on a regional basis.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2023-46 Being a By-law to amend By-law Number 2020-91 for the imposition and collection of fees and charges for certain Municipal Services and Activities (Schedule K – Cemeteries)  By-law 2023-47 Being a By-law to authorize the Mayor and CAO Clerk to sign an Apportionment Agreement for Category 3 Services between The Corporation of the Township of Chatsworth and Saugeen Valley Conservation Authority

WHEREAS there is community concern about the intersection of Highway 6 and 10 in the Village of Chatsworth due to the high amount of traffic and limited signage; and WHEREAS the Council of the Township of Chatsworth requests that a full Ministry of Transportation review of the intersection be completed to help reduce the potential for accidents to occur; and WHEREAS Council requests that Township staff meet with Ministry of Transportation representatives to discuss the intersection concerns; and FURTHER THAT the motion be forwarded to both Rick Byers MPP — Bruce–Grey–Owen Sound and the Minister of Transportation.

THAT Council go into Closed Session for the following reason(s):  Approval of Closed Session Minutes of August 16th, 2023 and business arising  A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council hereby approves a rate increase to $120.00 per hour to Township Planner Ron Davidson Land Use Planning Consultant Inc.