Council Meeting

THAT the minutes of the Council Meeting held on October 4, 2023 and the Planning Minutes dated October 4, 2023 be confirmed as recorded.

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2023-56 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 22, Concession 4 EGR, Geographic Township of Holland, Township of Chatsworth, 623496 Negro Creek Road, File #Z08/2023) By-law 2023-57 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 55, Concession 1 SWTSR, Geographic Township of Holland, Township of Chatsworth, 776320 Highway 10, File #Z10/2023) By-law 2023-58 Being a By-law to authorize temporary borrowing to meet the current expenditures of the municipality for the year ending December 31, 2023 By-law 2023-59 Being a By-law to authorize the Mayor and CAO/Clerk to enter into a Winter Maintenance Services Agreement between the Corporation of the Township of Chatsworth and Integrated Maintenance and Operations Services Inc.

THAT Committee of the Whole receive information presented by Mark Gray and Jeremy Eves regarding h ard surfacing of Sideroad 7 between Concession 8 and Grey Road 3.

THAT Clerk’s and Planning Assistant Report 2023-10 regarding Keward Cemetery be hereby received; and FURTHER THAT Committee of the Whole recommends to Council that the Township of Chatsworth approve the request of the Keward Cemetery Board to assume operations and manage the trust funds and property located at 196996 Concession 5A; and FURTHER THAT the Mayor and Clerk be authorized to sign any and all ancillary documents to complete the legal land transfer process.

THAT the following by-law(s) be

THAT Committee of the Whole receive the c orrespondence from the Municipality of Grey Highlands dated October 3, 2023 for information; and FURTHER THAT Committee of the Whole recommend to Council to defer resolution JWDC2023-39 to approve the completion of the new exit roadway at the Holland-Markdale WDS, including the placement of both asphalt and gravel, at a cost of $25,000 to be equally shared between the Municipality of Grey Highlands and the Township of Chatsworth as a "fixed capital asset" according to the "Agreement Governing the Jointly Owned Waste Disposal and Diversion Site" (May 2022), until it is determined whether the compaction of the material that has been placed will be suitable for continued operations, or if the roadway will be required to be upgraded.

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated October 3, 2023 for information; and FURTHER THAT Committee of the Whole recommend to Council to defeat the resolution JWDC2023-40 to approve the installation of security fencing at the Holland-Markdale WDS, at a cost of $20,000 to be equally shared between the Municipality of Grey Highlands and the Township of Chatsworth as a "fixed capital asset" according to the "Agreement Governing the Jointly Owned Waste Disposal and Diversion Site" (May 2022); and FURTHER THAT Committee of the Whole recommend to Council that staff look into alternative fencing options at a lesser cost.

THAT Committee of the Whole recommend to Council to direct staff to send a letter of support to Participation Lodge Grey Bruce.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT Township of Chatsworth Council adopt the Agenda as revised to include a notice of motion by Councillor Whitten.

THAT Council now go into Committee of the Whole.

THAT the Consent Agenda items be hereby received for information except for the following:  Item 11.1.b.b. - Owen Sound & North Grey Union Public Library Board Minutes - April 27, 2023 & June 29, 2023  Item 11.1.d.b. - The Corporation of The Town of Midland Resolution September 6, 2023 Re: “Catch and Release” Justice is Ontario

THAT Fire Chief’s Report 2023-10 dated October 18, 2023, regarding the September 2023 Fire Department Activity Report be hereby received for information.

THAT CAO Clerk’s Report 2023-50 regarding contract renewal for the provision of By-law Enforcement be hereby received; and FURTHER THAT Committee of the Whole recommend to Council that the renewal contract with Municipal Support Services Inc., (formerly James Special Services Inc.) be approved.

THAT the following by-law be introduced and taken as read a first and second time: Page 4 of 10 Township of Chatsworth Council Minutes, October 18, 2023  By-law 2023-60 Being a By-law to authorize the Mayor and CAO/Clerk to enter into a Contract Agreement between the Corporation of the Township of Chatsworth and Municipal Support Services Inc.

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated October 3, 2023 for information; and FURTHER THAT Committee of the Whole recommend to Council to approve the resolution JWDC2023-41 to approve the installation of a traffic barrier arm at the Holland-Markdale WDS, at a cost of $10,000 to be equally shared between the Municipality of Grey Highlands and the Township of Chatsworth as a "non-fixed asset" in accordance with the "Agreement Governing the Jointly Owned Waste Disposal and Diversion Site" (May 2022).

THAT Committee of the Whole receive the correspondence from Participation Lodge Grey Bruce regarding the Request for Support for information.

THAT Committee of the Whole receive the correspondence from the Centre Grey Health Services Foundation regarding the Naming Opportunity at Markdale Hospital for information; and FURTHER THAT Committee of the Whole recommend to Council to proceed with naming option #1 (Charge Technician’s Office in the Digital Imaging Department).

THAT Township of Chatsworth Council hereby support the resolution from the Corporation of The Town of Midland regarding “Catch and Release” Justice is Ontario; and FURTHER THAT the Corporation of The Town of Midland be notified of our support; and FURTHER THAT the motion be forwarded to Alex Ruff, MP Bruce–Grey– Owen Sound.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and Page 8 of 10 Township of Chatsworth Council Minutes, October 18, 2023 FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2023-56 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 22, Concession 4 EGR, Geographic Township of Holland, Township of Chatsworth, 623496 Negro Creek Road, File #Z08/2023)  By-law 2023-57 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 55, Concession 1 SWTSR, Geographic Township of Holland, Township of Chatsworth, 776320 Highway 10, File #Z10/2023)  By-law 2023-58 Being a By-law to authorize temporary borrowing to meet the current expenditures of the municipality for the year ending December 31, 2023  By-law 2023-59 Being a By-law to authorize the Mayor and CAO/Clerk to enter into a Winter Maintenance Services Agreement between the Corporation of the Township of Chatsworth and Integrated Maintenance and Operations Services Inc.  By-law 2023-60 Being a By-law to authorize the Mayor and CAO/Clerk to enter into a Contract Agreement between the Corporation of the Township of Chatsworth and Municipal Support Services Inc.

THAT staff be directed to bring forward a report on Short Term Rental Accommodations including potential regulating and licensing options and information as to what other neighbouring municipalities are doing to address Short Term Rental Accommodations.

THAT By-law 2023-61 being a by-law to confirm all actions and proceedings of the October 18, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.