Council Meeting

THAT the minutes of the Council Meeting held on May 17, 2023 be confirmed as recorded.

THAT Council now go into Committee of the Whole.

THAT Planners Report 2023-07 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 20, Concession 3, Geographic Township of Sullivan, Township of Chatsworth, Owner: Peter, Mary and Lydia Yoder; and FURTHER THAT staff be directed to prepare the necessary by-law to give effect to the application.

THAT Clerk’s and Planning Assistant Report 2023-05 dated June 7, 2023 regarding a Development Agreement for Walter Martin and Mckayla Jane Martin be hereby received; and FURTHER THAT Committee of the Whole recommends to Council that the Township enter into a Development Agreement to permit the occupancy of the present dwelling while a new dwelling is being built, and once the new dwelling is complete, convert the pre-existing dwelling into a storage facility; and FURTHER THAT the Mayor and CAO Clerk be authorize to execute the agreement.

THAT Parks and Recreation Report PR2023-08 regarding the grass cutting tender for the 2023 season be hereby received for information; AND FURTHER THAT Committee of the Whole recommends to Council that the quote from Outdoor Solutions in the amount of $2,486.00 per cut be hereby approved.

THAT Finance Report 2023-02 regarding Debenture Information be herby received for information.

THAT CAO Clerk’s Report 2023-29 regarding the Costing to Relocate the Hydro Line at the Community Hub Site be hereby received; AND FURTHER THAT Committee of the Whole recommends to Council that the quote from Hydro One in the fixed amount of $60,633.23 be accepted; AND FURTHER THAT the cost be allocated to the Capital Recreation Reserve Fund (04-1629-3000).

THAT the Council Meeting be extended past 12:00 p.m. to 12:30 p.m.

THAT CAO Clerk’s Report 2023-32 regarding an Amending/Extension Tripartite Emergency Response Agreement with the County of Grey, The Corporation of the Municipality of Arran-Elderslie and the Corporation of the Township of Chatsworth be hereby received for information; AND FURTHER THAT Committee of the Whole recommends to Council that the agreement be approved and that the Mayor and Clerk be authorized to execute same.

THAT the following By-law(s) be

THAT Committee of the Whole recommends that Council support the Terms of Reference for the Multi-Municipal Energy Working Group; and FURTHER THAT the Multi-Municipal Energy Working Group be notified of our support.

THAT item 11.1.a (Accounts Payable Listing) previously removed from the consent agenda be received for information.

Whereas many of our Council meetings are lengthy; And whereas Council is interested in being more knowledgeable on specific items of interest to the Township; Therefore if Council could consider a few Standing Committees such as Roads, Finance and Parks/Recreation, it would provide Council an opportunity to review additional issues.

THAT Council supports providing a key to the Desboro Agricultural Society for access to host agricultural meetings and to set up for agricultural events; AND FURTHER THAT the key be requested through Township staff at least two business days prior to the event subject to availability.

THAT the Township of Chatsworth Council approve the recommendation from the April 3, 2023 Joint Waste and Diversion Site Committee meeting: That the Joint Waste and Diversion Site Committee receive staff report JWDSC.23.01 regarding a Re-Use Program; That the Joint Waste and Diversion Site Committee support the implementation of the Re-Use Program at the Holland-Markdale WDS, including the purchase of a 40 foot sea container to a maximum price of $6,000.00 excluding taxes and delivery and amending the PDO; That the JWDSC classify the sea container as a non-fixed asset for the purposes of the Joint Waste Agreement.

THAT Township of Chatsworth Council adopt the Agenda as amended by adding By-law 2023-30, being a by-law to assume and open up Alexandra Ave and to remove Clerk's and Planning Assistant Report 2023-04 - Noise Exemption Request.

THAT Public Meeting Z04/2023 - Part Lot 20, Concession 3, Geographic Township of Sullivan, Township of Chatsworth (Peter, Mary and Lydia Yoder) be

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole:  By-law 2023-27 being a By-law to establish tax rates to raise the levy required for 2023 local municipal purposes, and to provide for penalty and interest in default of payment thereof  By-law 2023-28 being a By-law to authorize the Mayor and CAO Clerk to enter into an Amending/Extension Tiered Emergency Response Agreement with the Corporation of the County of Grey, the Corporation of the Municipality of Arran-Elderslie and the Corporation of the Township of Chatsworth  By-law 2023-29 being a By-law to authorize the Mayor and CAO Clerk to sign a Development Agreement between the Corporation of the Township of Chatsworth and Walter Martin & Mckayla Jane Martin  By-law 2023-30 being a By-law to assume and open up Alexandra Avenue

THAT the Consent Agenda items be hereby received for information except for the following:  Item 11.1.a - Accounts Payable Listing

THAT Public Works Report 2023-24 be hereby received for information.

THAT Public Works Report 2023-25 be hereby received for information; AND FURTHER THAT Committee of the Whole recommends that Council provide staff with direction regarding the repair or replacement of the bridge structure based on the options set out in this report; AND FURTHER THAT Council permits the option of single sourcing the replacement of Structure 32 should circumstances warrant it.

THAT CAO Clerk’s Report 2023-31 regarding a Community Improvement Grant Application be hereby received; AND FURTHER THAT Committee of the Whole recommends to Council the approval of a façade improvement grant in the amount of $1,260.00 to Jeremy Andrew Eves and Lisa Claire Eves, for the design, construction and placement of a sign at 136187 Concession 8.

THAT CAO Clerk’s Report 2023-33 regarding the Holland/Markdale Waste and Diversion Site Updates and Approvals be hereby received; AND FURTHER THAT Council receives the 2022 year end reconciliation for information; AND FURTHER THAT the 2023 Operating Budget be approved; AND FURTHER THAT the capital upgrades to the site including retaining wall guards, gravel and stone and portable construction trailer with washrooms, in the amount of $79,000.00 be approved with the Township Chatsworth paying 50% of the cost; AND THAT the capital expenditure be allocated to landfill reserves (01-0100-2504).

THAT Committee of the Whole recommends that Council proclaim June 15, 2023, as World Elder Abuse Awareness Day and encourage all residents of the Township of Chatsworth to recognize and celebrate seniors and their ongoing contributions to the success and vitality of our municipality.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2023-27 being a By-law to establish tax rates to raise the levy required for 2023 local municipal purposes, and to provide for penalty and interest in default of payment thereof  By-law 2023-28 being a By-law to authorize the Mayor and CAO Clerk to enter into an Amending/Extension Tiered Emergency Response Agreement with the Corporation of the County of Grey, the Corporation of the Municipality of Arran-Elderslie and the Corporation of the Township of Chatsworth  By-law 2023-29 being a By-law to authorize the Mayor and CAO Clerk to sign a Development Agreement between the Corporation of the Township of Chatsworth and Walter Martin & Mckayla Jane Martin  By-law 2023-30 being a By-law to assume and open up Alexandra Avenue

THAT Council hereby increase the fence rebate from $7.00 per rod to $12.50 per rod; AND THAT the recent rebate paid to two property owners (McNab and Stutzman) be adjusted to reflect the new rate.

THAT Council go into Closed Session for the following reason(s):  approve the minutes for May 3, 2023 and May 17, 2023 closed session;  personal identification about an identifiable individual including municipal or local board employees - staffing update

THAT By-law 2023-31 being a by-law to confirm all actions and proceedings of the June 7, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.