Council Meeting

THAT the minutes of the Council Meeting held on July 5, 2023 be confirmed as recorded.

THAT Committee of the Whole receive information presented by Stephan Labelle, Manager of Saugeen Mobility and Regional Transit regarding an Information Presentation for information.

THAT Committee of the Whole recommend to Council to approve action item #2 contained within the presentation relating to the rail trail connection; and FURTHER THAT Council direct staff to retain an Environmental Consultant to evaluate and present options for the location of the trail connection.

THAT Committee of the Whole recommend to Council to approve action item #3 contained within the presentation relating to the walking trail and memorial garden; and FURTHER THAT Council direct staff to retain a Landscape Architect to prepare a landscape design for the entire property.

THAT Parks and Recreation Report PR 2023-11 be hereby received for information.

THAT Finance Report 2023-06 regarding Council Donations Made to Others be hereby received for information.

THAT Finance Report 2023-07 be hereby received for information; and FURTHER THAT Council approve a loan of $10,000.00 and a grant of $5,000.00 from Grants to Others to the Williamsford Community Centre Board for the replacement of the Compressor; and FURTHER THAT Council authorize a single source purchase from Kore Mechanical.

THAT CAO Clerk’s Report 2023-35 – Municipal Real Property Inventory be hereby received for information. Resolution 2023-22-20 Moved by: Shawn Greig Seconded by: Peter Whitten THAT CAO Clerk’s Report 2023-35 – Municipal Real Property Inventory be

THAT CAO Clerk’s Report 2023-36 regarding Cemetery Fees and Charges be hereby received; and FURTHER THAT Committee of the Whole recommend to Council the approval of the revised cemetery fees and charges. Resolution 2023-22-22 Moved by: Elizabeth Thompson Seconded by: Shawn Greig THAT CAO Clerk’s Report 2023-36 regarding Cemetery Fees and Charges be

THAT the Council Meeting be extended past 10:00 p.m. to 10:30 p.m.

THAT Township of Chatsworth Council hereby support the resolutions from the Town of Halton Hills regarding reducing municipal insurance costs and the Town of Petrolia regarding reinstatement of previous legislation that permitted municipalities to apply for and retain surplus proceeds from tax sales in their jurisdictions; and FURTHER THAT the Town of Halton Hills and the Town of Petrolia be notified of our support.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT By-law 2023-37 being a by-law to confirm all actions and proceedings of the July 19, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

THAT Township of Chatsworth Council adopt the Agenda as amended to include an additional closed meeting item regarding a personal matter about an identifiable individual, including municipal or local board employees.

THAT Council now go into Committee of the Whole.

THAT the Consent Agenda items be hereby received for information except for the following:  Item 11.1.d.b. - Town of Halton Hills Resolution June 19, 2023 Re: Reducing Municipal Insurance Costs  Item 11.1.d.d. - Town of Petrolia June 26, 2023 Re: Reinstatement of previous legislation that permitted municipalities to apply for and retain surplus proceeds from tax sales in their jurisdictions

THAT Committee of the Whole receive information presented by the Community Hub Building Committee regarding next steps and recommendations for the Chatsworth Community Hub for information.

THAT Committee of the Whole recommend to Council to approve action item #1 contained within the presentation relating to the greening of the property; and FURTHER THAT the action items contained within the recommendation proceed and that staff be directed to work with Committee Members to move them forward.

THAT Committee of the Whole recommend to Council to approve action item #2 contained within the presentation relating to the rail trail connection; and FURTHER THAT Council direct staff to retain an Environmental Consultant to evaluate and present options for the location of the trail connection. Councillor Thompson requested a recorded vote on the resolution. CAO Clerk called the question. Councillor Greig - Yes Mayor Mackey - Yes Deputy Mayor McKay - Yes Councillor Thompson - Yes Councillor Whitten - Yes

THAT Committee of the Whole recommend to Council to approve action item #3 contained within the presentation relating to the walking trail and memorial garden; and FURTHER THAT Council direct staff to retain a Landscape Architect to prepare a landscape design for the entire property. Councillor Thompson requested a recorded vote on the resolution. Page 4 of 11 Township of Chatsworth Council Minutes, July 19, 2023 CAO Clerk called the question. Councillor Greig - No Mayor Mackey - Yes Deputy Mayor McKay - No Councillor Thompson - Yes Councillor Whitten - Yes

THAT Committee of the Whole receive the 2021 draft financial statements presented by Vicky Watson from BDO Canada LLP for information; and FURTHER THAT Committee of the Whole recommends to Council that the 2021 Financial Statements be accepted as presented and that the surplus amount of $69,751.00 be transferred to the Working Capital Reserve.

THAT Fire Chief’s Report 2023-07 dated July 19, 2023, regarding the June 2023 Fire Department Activity Report be hereby received for information.

THAT Clerk’s and Planning Assistant Report 2023-07 regarding Township of Chatsworth Cemetery by-law be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that staff be authorized to proceed with implementation of the Cemetery By-law as per the Bereavement Authority of Ontario’s “Submission Procedures for Filing Cemetery By-laws”; and FURTHER THAT staff be directed to bring forward the draft by-law for final approval.

THAT Parks and Recreation Report PR 2023-10 be hereby received for information; and FURTHER THAT the Committee of Whole recommends to Council to approve the following list of equipment designated for surplus with the revenue generated be directed to Parks and Recreation reserves.

THAT Committee of the Whole recommend to Council to direct staff to proceed with option #1 until pricing can be obtained to contract the work out rather than having Township staff do the work.

THAT Finance Report 2023-07 be hereby received for information; and FURTHER THAT Council approve a loan to the Williamsford Community Centre Board for the replacement of the Compressor, up to $15,000; and FURTHER THAT Council authorize a single source purchase from Kore Mechanical.

THAT CAO Clerk’s Report 2023-35 – Municipal Real Property Inventory be

THAT CAO Clerk’s Report 2023-36 regarding Cemetery Fees and Charges be

THAT Committee of the Whole recommend to Council to support the requested reduction of one day of service at the Markdale- Holland Landfill Site.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. Page 9 of 11 Township of Chatsworth Council Minutes, July 19, 2023

THAT Council go into Closed Session for the following reason(s):  Personal matters about an identifiable individual, including municipal or local board employees