Council Meeting

THAT the minutes of the Council Meeting held on August 2, 2023 and the Planning Minutes dated August 2, 2023 be confirmed as recorded.

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2023-43 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 3, Concession 6 EGR, Geographic Township of Holland, Township of Chatsworth, 823737 Massie Road, File #Z07/2023) By-law 2023-44 Being a By-law to authorize the Mayor and CAO Clerk to sign an Apportionment Agreement for Category 3 Services between The Corporation of the Township of Chatsworth and Grey Sauble Conservation Authority.

THAT Council now go into Committee of the Whole.

THAT the Consent Agenda items be hereby received for information.

THAT Parks and Recreation Report PR2023-14 be hereby received for information; and FURTHER THAT council approve staff recommendation to begin initial phase of developing a new recreational survey for 2023/2024 at the cost of $461.04 inclusive of HST.

THAT CAO Clerk’s Report 2023-38 regarding a draft Agreement with Saugeen Valley Conservation Authority be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council the approval of the draft agreement with Saugeen Valley Conservation Authority and that Staff be directed to prepare a by-law to authorize execution of the agreement.

THAT CAO Clerk’s Report 2023-42 – Revised Municipal Alcohol Policy be hereby received; and FURTHER THAT Committee of the Whole recommends to Council that the Revised Municipal Alcohol Policy be approved.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT Council go into Closed Session for the following reason(s): Approval of Closed Session Minutes of August 2nd, 2023 and business arising A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT By-law 2023-45 being a by-law to confirm all actions and proceedings of the August 16, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

THAT Township of Chatsworth Council adopt the Agenda as amended by adding an additional item to closed session: sale or disposition of lands and a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Township of Chatsworth Council approve the amendments to Fees & Charges By-law 2020-91 (Schedule “K” – Cemeteries); and FURTHER THAT staff be directed to prepare the necessary by-law to give effect to the amendments.

THAT Fire Chief’s Report 2023-08 dated August 16, 2023, regarding the July 2023 Fire Department Activity Report be hereby received for information.

THAT Public Works Report 2023-35 be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council to accept the recommendation from staff to use the existing large tree for 1 more year and further that a new 20 Foot Spruce tree be planted this fall to start its growth for when the larger tree may be removed next year. Costing for the new tree would be $2200 excluding any applicable taxes. Lighting for all options will be removed after each season to make the lighting last longer.

THAT Public Works Report 2023-35 be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that Option 2, which is to use the large existing tree for as long as possible and remove it once it becomes unsafe be approved with an upset cost of $3,000.00 to put up the new lights and purchase any additional lights.

THAT the following by-law(s) be

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2023-43 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 3, Concession 6 EGR, Geographic Township of Holland, Township of Chatsworth, 823737 Massie Road, File #Z07/2023)  By-law 2023-44 Being a By-law to authorize the Mayor and CAO Clerk to sign an Apportionment Agreement for Category 3 Services between The Corporation of the Township of Chatsworth and Grey Sauble Conservation Authority.

THAT Council hereby agrees to extend the Council Meeting past 10:00 p.m. to allow for closed session items.

THAT Public Works Report 2023-36 be hereby received for information; and FURTHER THAT Committee of the Whole recommend to Council to adjust the lot lines between the Keady Community Centre and 021562 Grey Road 16, 7 metres to the East to allow for the owner to have access to County Rod 16; and FURHER THAT the cost to the property owner to acquire the lot line adjustment be set at a determined price plus any survey costs, legal fees and disbursements; and FURTHER THAT staff be directed to proceed preparing the necessary agreement and survey of the 7 metre parcel.