Council Meeting

THAT Township of Chatsworth Council adopt the Agenda as amended to include a discussion on 65 McNabb Street due to a time sensitivity in that the property is being sold.

THAT the minutes of the Council Meeting held on August 7, 2024 be confirmed as recorded.

THAT Public Meeting B09/2024 and B10/2024 - Part Lot 64, Lots 65 and 66, Concession 2 NETSR, Geographic Township of Holland, Township of Chatsworth (Eastdale Maples Inc. c/o Tilman and Christina Martin) be

THAT Planning Report 2024-26 regarding Consent Applications B09/2024 and B10/2024 be hereby received for information; and FURTHER THAT Committee of the Whole recommend that Council approve the Consent Applications B09/2024 and B10 /2024 with the conditions noted on the Decision Sheets as follows: B09/2024 1. THAT a Zoning By-law Amendment to reduce the ‘minimum lot frontage’ requirement of the ‘A1’ zone as it pertains to Severed Lot No. 2 (B10/2024) is in force and effect. 2. THAT any outstanding taxes to the Township be paid. 3. THAT an entrance permit has been granted to the severed lands by the Township; and further provide the Deputy Clerk of the Township of Chatsworth with a copy of the entrance permit. 4. THAT the transfer for registration with respect to description complies with the Ontario Regulation 43-96; and if that description contains a reference to a Reference Plan(s), the Owner’s solicitor shall provide a full print of that deposited reference plan(s) as well as a digital PDF copy to the Deputy Clerk of the Township of Chatsworth. 5. THAT the Owner’s solicitor, in preparation for the issuance of the Certificate of Consent, provide to the Deputy Clerk of the Township of Chatsworth a printed copy of the “completed electronic transfer document in preparation, along with the Certificate of Official for stamping”. 6. THAT the Owner’s solicitor give an undertaking to register the transfer documents applicable to File Nos. B09/2024 and B10/2024 simultaneously. 7. THA

THAT a motion be approved to reintroduce item 11.4.b. and; FURTHER THAT Parks and Recreation Report 2024-23 be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council to accept the quoted works from Cimco Refrigeration in the amount of $78,753.00 excluding HST.

THAT Finance Report 2024-08 regarding 2 nd Quarter Finance Update be hereby received for information.

THAT Committee of the Whole recommends that Council direct staff to submit an application to the Community Sport and Recreation Infrastructure Fund (CSRIF) for a grant of 10 millions dollars, of which, 5 million would be provided through the fund and 5 would be provided by the Township, to proceed with stage one (all planned components of the Community Hub Building excluding the ice surface) of the Community Hub Build.

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated August 8, 2024 for information; and FURTHER THAT resolution JWDC2024-26 be approved to support the cancelling of the 2024 budget allocation for a traffic barrier arm.

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated August 8, 2024 for information; and FURTHER THAT resolution JWDC2024-27 be approved to support a contribution of $50,000.00 to a reserve in the 2025 municipal budget review for the future purchase of a waste shredder.

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated August 8, 2024 for information; and FURTHER THAT resolution JWDC2024-29 be approved to support an entrance roadway widening including paving of the asphalt shoulders; and FURTHER THAT Committee of the Whole recommend that Council approve funding the project as part of the 2025 municipal budget at a cost of $4,500.00 as per the Agreement Governing the Jointly Owned Waste Disposal and Diversion Site for a "fixed asset".

THAT Township of Chatsworth Council hereby support the resolution from the City of Quinte West regarding The Canada Community-Building Fund; and FURTHER THAT the City of Quinte West be notified of our support; and FURTHER THAT the motion be forwarded to Alex Ruff, MP — Bruce–Grey–Owen Sound

THAT the following items previously removed from the consent agenda, be received for information: 11.1.a.a. Cheque Register Redacted (August 1 - August 28, 2024) 11.1.a.b. EFT Register Redacted (August 1 - August 28, 2024)

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the planning minutes dated August 7, 2024 be

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole:  By-law 2024-44 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 30, Concession 9, Geographic Township of Sullivan, Township of Chatsworth, 561659 Grey Road 25, File #Z06/2024)  By-law 2024-45 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lots 23 and 24, Concession 11, Geographic Township of Sullivan, Township of Chatsworth, 601361 Sideroad 8, File #Z02/2024)  By-law 2024-46 Being a By-law to appoint a Treasurer for the Township of Chatsworth (Aakash Desai)

THAT Council now go into Committee of the Whole.

THAT the Consent Agenda items be hereby received for information except for the following:  11.1.a.a. Cheque Register Redacted (August 1 - August 28, 2024)  11.1.a.b. EFT Register Redacted (August 1 - August 28, 2024)  11.1.e.a. City of Quinte West Resolution August 14, 2024 Re: The Canada Community-Building Fund

THAT Committee of the Whole receive information presented by David Duhan, Associate - SHIFT Landscape Architecture regarding the Chatsworth Community Hub Landscape Preferred Concept Review

THAT Council approve concept design #1 as shown in the presentation for the pavilion location only.

THAT Committee of the Whole receive information presented by Amanda Blakey regarding a Service Animal accommodation request.

THAT Parks and Recreation Report 2024-23 be hereby received for information; and FURTHER THAT the Committee of Whole recommends to Council to accept the quoted works from S.C.S. Refrigeration in the amount of $64,860 excluding H.S.T.

THAT Building Report 2024-04 regarding 2024 Q2 building activity be hereby received for information.

THAT Finance Report 2024-09 regarding Community Sport and Recreation Infrastructure Fund (CSRIF) be hereby received for information.

THAT the meeting be extended from 12:00 p.m. to 12:30 p.m.

THAT CAO Clerk’s Report 2024-44 regarding a Request for Exemption from Animal Control By-law – Service Animals be hereby received for information; and FURTHER THAT Council support Option 3 and that staff be granted approval authority provided that confirmation is provided that both service animals are required and that the total number of dogs on the property owned by Amanda Blakey in Williamsford not exceed four, including the two service animals; and FURTHER THAT should one of the two non-service dogs be no longer on the property, owned by Amanda Blakey or her daughter, they shall not be replaced.

THAT the following by-law(s) be

THAT Committee of the Whole receive the correspondence from the Municipality of Grey Highlands dated August 8, 2024 for information; and FURTHER THAT resolution JWDC2024-28 be approved to support the following:  The purchase of the tarp system for the Holland-Markdale WDS at a total project cost of up to $61,000.00; and  The $40,000.00 budgeted in 2018 for the purchase of landfill cover plates to be re-allocated for the purchase of the tarp system; and  Fund the remaining project cost of up to $21,000.00 as per the Agreement Governing the Jointly Owned Waste Disposal and Diversion Site for a "non-fixed asset"

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2024-44 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 30, Concession 9, Geographic Township of Sullivan, Township of Chatsworth, 561659 Grey Road 25, File #Z06/2024)  By-law 2024-45 Being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lots 23 and 24, Concession 11, Geographic Township of Sullivan, Township of Chatsworth, 601361 Sideroad 8, File #Z02/2024)  By-law 2024-46 Being a By-law to appoint a Treasurer for the Township of Chatsworth (Aakash Desai)

THAT Council direct staff to enter into the agreement with the owner of 65 McNabb Street indicating that the Township will not build within 10 metres of the westerly lot line

THAT Council go into Closed Session for the following reason(s):  Identifiable individual including municipal or local board employees (appointment to Community Hub Fundraising Committee)

That Council approve the appointment of Cathie Mustard to the Community Hub Fundraising Committee.

THAT By-law 2024-47 being a by-law to confirm all actions and proceedings of the September 4, 2024 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.