Council Meeting

THAT Township of Chatsworth Council adopt the Agenda as amended to remove item 11.2.a. and 11.3.a Randy Sachs Re: Request to Remove Interest on Property Taxes, as the individual was unable to attend the meeting and to add a closed meeting session as permitted under seciton 239 (2) of the Municipal Act regarding personal matters about an identifiable individual, including municipal or local board employees.

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2025-25 being a By-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain ongoing capital work(s) of the Corporation of the Township of Chatsworth (the “lower-tier municipality”) By-law 2025-26 being a By-Law to establish tax rates to raise the levy required for 2025 local municipal purposes, and to provide for penalty and interest in default of payment thereof

THAT the Consent Agenda items be hereby received for information except for the following: Item 11.1.a. - Accounts Payable Listing Item 11.1.d.d. - Grey County Notice of Complete Applications - Plan of Subdivision Application 42T-2025-03– Chatsworth George Street Subdivision & Zoning By-law Amendment Application Z03/2025

THAT Planning Report 2025-09 be hereby received; and FURTHER THAT the Committee of the Whole recommends that staff prepare a further Planning Report that includes a recommendation for the Zoning By-law Amendment Application for Part Lot 77, Concession 1 and Part Lots 76 and 77, Concession 2, Geographic Township of Holland, Township of Chatsworth. Owner: David and Annie Bauman.

THAT Parks and Recreation Report 2025-06 be hereby received for information; and FURTHER THAT the Committee of the Whole recommends to council that the submission from CIMCO Refrigeration in the amount of $23,510.00, excluding H.S.T. be accepted.

THAT Public Works Report 2025-10 Sullivan Landfill Site and Transfer Station – Annual Monitoring Report (2024) be hereby received for information; and FURTHER THAT Council provide direction to staff on what they would like to see completed at this site; and FURTHER THAT the following Site Improvement Recommendations be implemented: Overall site cleanliness Removal (and surplus) of the existing Class Portable structure due to rodent and staff safety concerns, and non compliant methane gas detection equipment within the footprint of landfilled waste Retaining wall expansion to allow a 40 yard Bin for scrap metal (concrete blocks budgeted this year) Concrete blocks to separate waste wood. “clean” wood/brush that would be suitable for burning needs to have a separated area from “contaminated” (pressure treated or nails/screw nails, etc) New site signage and disposal directional signage Council comments previously noted: o Tree planting plan for the capped landfill area

THAT Finance Report 2025-10 RE: Berkeley Community Playground Committee be hereby received for information; and FURTHER THAT Committee of the Whole recommends that Council direct Staff to release $3,002.24 being held by the Township from the previous iteration of the committee; and FURTHER THAT Committee of the Whole recommends that Council direct Staff to issue a payment of $1,500.00 to the committee as part of the 2025 Township Grants to Others Program; and FURTHER THAT Committee of the Whole recommends that Council direct Staff to include the Berkeley Community Playground Committee in future Township Grants to Others Program on an annual basis in the amount of $1,500.00; and FURTHER THAT Councillor Greig be added as the Council appointee to the Berkeley Community Playground Committee.

THAT Council extend the meeting past 12:00 p.m. to 12:30 p.m.

THAT Deputy Clerk Report 2025-01 regarding Website Redesign – Request for Proposal be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that the submission from Sandbox Software Solutions be accepted in the amount of $23,227.50 exclusive of HST.

THAT the following by-law(s) be

THAT the following items previously removed from the consent agenda be received for information: Item 11.1.a. - Accounts Payable Listing Item 11.1.d.d. - Grey County Notice of Complete Applications - Plan of Subdivision Application 42T-2025-03– Chatsworth George Street Subdivision & Zoning By-law Amendment Application Z03/2025

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: By-law 2025-25 being a By-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain ongoing capital work(s) of the Corporation of the Township of Chatsworth (the “lower-tier municipality”) By-law 2025-26 being a By-Law to establish tax rates to raise the levy required for 2025 local municipal purposes, and to provide for penalty and interest in default of payment thereof

THAT Council go into Closed Session for the following reason(s): Personal matters about an identifiable individual, including municipal or local board employees

THAT Township of Chatsworth Council adopt the Agenda as amended to remove item 11.2.a. and 11.3.a Randy Sachs Re: Request to Remove Interest on Property Taxes, as the individual was unable to attend the meeting and to add a closed meeting session as permitted under section 239 (2) of the Municipal Act regarding personal matters about an identifiable individual, including municipal or local board employees.

Township of Chatsworth Council Minutes, May 7, 2025 THAT the minutes of the Special Meeting of Council held on February 26, 2025 and the minutes of the Council Meeting held on April 16, 2025 be confirmed as recorded.

THAT the Special County of Grey Joint All Councils meeting minutes of April 17, 2025 be hereby approved as circulated.

THAT Public Meeting Z02/2025 - Part Lot 77, Concession 1 and Part Lots 76 and 77, Concession 2, Geographic Township of Holland, Township of Chatsworth (David and Annie Bauman) be

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole:  By-law 2025-25 being a By-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain ongoing capital work(s) of the Corporation of the Township of Chatsworth (the “lower-tier municipality”) Page 2 of 11 Township of Chatsworth Council Minutes, May 7, 2025  By-law 2025-26 being a By-Law to establish tax rates to raise the levy required for 2025 local municipal purposes, and to provide for penalty and interest in default of payment thereof

THAT Council now go into Committee of the Whole.

THAT Parks and Recreation Report 2025-06 be hereby received for information; and Page 4 of 11 Township of Chatsworth Council Minutes, May 7, 2025 FURTHER THAT the Committee of the Whole recommends to council that the submission from CIMCO Refrigeration in the amount of $23,510.00, excluding H.S.T. be accepted. Councillor Greig requested a recorded vote on the resolution. CAO Clerk called the question. Councillor Greig - Yes Mayor Mackey - Yes Deputy Mayor McKay - Yes Councillor Thompson -No Councillor Whitten - Yes The motion was

THAT Public Works Report 2025-09 regarding 2024-2025 MECP Inspections for both Drinking Water Systems be hereby received for information.

THAT Finance Report 2025-11 RE: Chatsworth Community Hub Facility Build Options be hereby received for information; and FURTHER Committee of the Whole recommends that Council support Option Two at an estimated cost of $10,900,675; and FURTHER THAT Committee of the Whole recommends to Council that staff be directed to proceed with meeting with the Building Committee to review and discuss the concept drawings prepared by VG Architects. Mayor Mackey requested a recorded vote on the resolution. CAO Clerk called the question. Councillor Greig - No Mayor Mackey - Yes Deputy Mayor McKay - Yes Councillor Thompson -No Councillor Whitten - No The motion was

THAT CAO Clerk’s Report 2025-12 regarding Gore Crescent Expenses be hereby received for information; and Page 7 of 11 Township of Chatsworth Council Minutes, May 7, 2025 FURTHER THAT Committee of the Whole recommends to Council that all expenses including survey and legal costs remain unfinanced for 2025 and be funded through the 2026 budget process.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2025-25 being a By-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain ongoing capital work(s) of the Corporation of the Township of Chatsworth (the “lower-tier municipality”) Page 10 of 11 Township of Chatsworth Council Minutes, May 7, 2025  By-law 2025-26 being a By-Law to establish tax rates to raise the levy required for 2025 local municipal purposes, and to provide for penalty and interest in default of payment thereof

THAT By-law 2025-27 being a by-law to confirm all actions and proceedings of the May 7, 2025 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.