Council Meeting

THAT the following minutes be confirmed as recorded: Special Council Meeting held on April 26, 2023 Council Meeting held on May 3, 2023 Planning Minutes dated May 3, 2023

THAT Council now go into Committee of the Whole.

THAT Fire Chief’s Report 2023-05 dated May 17, 2023, regarding the April 2023 Fire Department Activity Report be hereby received for information.

THAT Clerk’s and Planning Assistant Report 2023-03 regarding a Temporary Outdoor Physical Extension (Temporary Patio) – The Falls Inn & Spa be hereby received; and FURTHER THAT Council approve a temporary patio for the Falls Inn & Spa in Walters Falls beginning May 22, 2023 and ending October 25, 2023

THAT Finance Report 2023-01 regarding Actual Revenues and Expenditures vs. Budget to March 31, 2023, be hereby received;

THAT Public Works Report 2023-22 be hereby received for information; AND FURTHER that staff be directed to purchase 300 tonne of gravel or up to a limit of $5,500.00 to be delivered to the hub site for preparation of the Car and Tractor Show In June and for improved future use of the property. AND FURTHER THAT the expense be allocated to the Capital Recreation Reserve Fund Account.

THAT CAO Clerk’s Report 2023 -28 regarding a Fill Permit for Huron Tractor Ltd. located at 802802 Grey Road 40 be hereby received; AND FURTHER THAT a fill permit be approved for 802802 Grey Road 40 on the following conditions: i) that the County of Grey has no concerns with the application; ii) Third Party Liability insurance and Environmental Liability Insurance naming the Township of Chatsworth as additional insured as per Section 3.2.4 of the Site Alteration By-law 2018-49; iii) That the applicant provide satisfactory test results of the material brought to the site to ensure that no contaminated material is delivered to the site.

THAT the Council Meeting be extended past 10:00 p.m. to 10:30 p.m.

THAT the following By-law(s) be

THAT items 11.1.a. (Accounts Payable Listing) and 11.1.e.b. (Tay Valley Township Resolution April 25, 2023 Re: Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales) previously removed from the consent agenda be received for information

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT Deputy Mayor McKay be appointed as an alternate member of the Holland/Markdale Joint Waste Disposal Site Committee

That Council move into closed session for the following reason: a) personal information about an identifiable individual including municipal or local board employee.

THAT By-law 2023-26 being a by-law to confirm all actions and proceedings of the May 17, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

THAT Township of Chatsworth Council adopt the Agenda as amended to include a closed session regarding personal matters about an identifiable individual, including municipal or local board employees.

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole:  By-law 2023-25 being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 13, Concession 10 EGR, Geographic Township of Holland, Township of Chatsworth, File #Z02/2023)

THAT the Consent Agenda items be hereby received for information except for the following:  Item 11.1.a. - Accounts Payable Listing  Item 11.1.e.b. - Tay Valley Township Resolution April 25, 2023 Re: Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales

THAT Committee of the Whole receive information presented by the Community Hub Building Committee regarding an update on site development and revised site plan drawing.

THAT Committee of the Whole receive information presented by Alexis Brenner c/o Bubble Grove & Rhythmic Roots Farm regarding a Food & Culture Festival and Fundraiser Event.

THAT Report 2023-03 2023 Q1 building activity, be hereby received for information.

THAT Parks and Recreation Report PR-2023-07 regarding Keady Community Centre Roof Replacement be hereby received for information; AND FURTHER THAT Committee of the Whole recommends to Council that Revised RFT 2023-08 Keady Roof Centre and Arena Metal Roof Replacement be awarded to DJ Peat Roofing and Sheet Metal Ltd in the amount of $448,398 plus HST; AND FURTHER THAT the additional cost of $48,398 plus HST that is above the budgeted cost of $400,000 be allocated to Recreation Reserves

THAT Public Works Report 2023-22 be hereby received for information; AND FURTHER that staff be directed to purchase 300 tonne of gravel or up to a limit of $5,500.00 to be delivered to the hub site for preparation of the Car and Tractor Show in June and for improved future use of the property. Page 5 of 10 Township of Chatsworth Council Minutes, May 17, 2023 AND FURTHER THAT the expense be allocated to the Capital Recreation Reserve Fund Account.

THAT the correspondence dated May 5, 2023 provided by the Municipality of Grey Highlands regarding a Multi-Municipal Long Term Care Working Group - Capacity Expansion be hereby received for information.

THAT Township of Chatsworth Council hereby support the resolution from Tay Valley Township regarding the Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales; and FURTHER THAT Tay Valley Township be notified of our support

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2023-25 being a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law, (Part Lot 13, Concession 10 EGR, Geographic Township of Holland, Township of Chatsworth, File #Z02/2023)

THAT Councillor Thompson's notice of motion be