Council Meeting

THAT the minutes of the Council Meeting held on March 4, 2026 and March 18, 2026 be confirmed as recorded.

THAT Council now go into Committee of the Whole.

THAT CAO Clerk’s Report 2026-04 be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council to direct staff to prepare and present a By-Law to Adopt Policy GOV-08 Bereavement Donations at the April 15, 2026.

THAT Finance Report 2026-08 RE: Statement of Council Remuneration and Expenses - 2025 be hereby received for information. Moved by: Elizabeth Thompson Seconded by: Terry McKay That Council defer Finance Report 2026-08 Council Remuneration and Expenses - 2025 to the April 15, 2026 Council Meeting.

That Council defer PR Report 2026-09 Chatsworth Agricultural Society Transfer Agreement to the April 15, 2026 Council Meeting.

THAT Parks and Recreation Report 2026-10 regarding RFP 2026-01 Grass Cutting and Maintenance Tender be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that all tender submission are rejected; and FURTHER THAT staff are directed to repost the Grass Cutting and Maintenance Tender as per Section 16.10 of the Chatsworth Purchasing Policy FIN-07.

THAT Public Works Report PW2026-13, Used Grader Replacement Option be hereby received for information.

THAT Public Works Report PW2026-14 Design Building Services for a Sand/Salt Storage Building at the Sullivan Works Yard, be hereby received for information; and FURTHER THAT Committee of the Whole recommends approval of the award of the Request for Proposal for Design Building Service to Van Pelt Construction Inc.in the amount of $861,700 (excluding HST).

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT Council defer the following By-Law to the April 15, 2026 Council meeting: By-law 2026-30 Being a By-Law to Authorize the Execution of an Agreement between the Corporation of the Township of Chatsworth and the Chatsworth Agricultural Society for the operation of the Patterson Pavillion for Annual Community Events as supported by the Township.

THAT By-law 2026-31 being a by-law to confirm all actions and proceedings of the April 1, 2026 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

THAT Township of Chatsworth Council adopt the Agenda as circulated.

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole:  By-law 2026-30 Being a By-Law to Authorize the Execution of an Agreement between the Corporation of the Township of Chatsworth and the Chatsworth Agricultural Society for the operation of the Patterson Pavillion for Annual Community Events as supported by the Township.

THAT the Consent Agenda items be hereby received for information.

THAT Finance Report 2026-07 RE: Interest and Penalty on Late Property Tax Payments be hereby received for information.

That Council defer Finance Report 2026-08 Council Remuneration and Expenses - 2025 to the April 15, 2026 Council Meeting.

THAT Finance Report 2026-09 RE: Shiloh Cemetery Care & Maintenance Trust Fund Account Transfer be hereby received for information; and FURTHER THAT, Committee of the Whole recommends that Council authorize staff to transfer the trust account to CIBC; and FURTHER THAT Committee of the Whole recommends that Council authorize the Mayor and CAO/Clerk to sign the release form for ScotiaTrust, The Bank of Nova Scotia Trust Company.

THAT Parks and Recreation Report 2026-10 regarding RFP 2026- 01 Grass Cutting and Maintenance Tender be hereby received for information; and FURTHER THAT Committee of the Whole recommends to Council that all tender submissions are rejected; and FURTHER THAT staff are directed to repost the Grass Cutting and Maintenance Tender as per Section 16.10 of the Chatsworth Purchasing Policy FIN-07.

THAT Public Works Report PW2026-10, Grey County Construction Projects with long term Road Detours using Township Roads, be hereby received for information; and FURTHER THAT Council provide any comments or direction to staff to send to Grey County Construction Project Team.

THAT Public Works Report PW2026-11 Purchase of Grader attachment – Front Mount Shoulder Gravel Reclaimer Discs. be hereby received for information; and FURTHER THAT the Committee of the Whole approve and authorize staff to proceed this equipment purchase from LyCox Enterprises, Inc. in the amount of US$23,740 (estimated CA$32,554.66).

THAT Public Works Report PW2026-12, 2025 Annual Operating and Monitoring Report for Sullivan Closed Landfill and Transfer Station be hereby received for information.

THAT the following by-law(s) be

THAT the actions taken in Committee of the Whole today be confirmed by this Council; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.