Council Meeting

THAT the minutes of the Council Meeting held on April 19, 2023 be confirmed as recorded.

THAT Public Meeting Z02/2023 - Part Lot 13, Concession 10 EGR, Geographic Township of Holland, Township of Chatsworth (David Soehner, Linda Soehner and Gavin Bain) be

THAT the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2023-21 being a By-law to authorize the Mayor and CAO Clerk to enter into a Lease Agreement between the Township of Chatsworth and Eh!Tel Networks Inc. By-law 2023-22 being a By-law to establish remuneration and expense rates to be paid for Council of the Township of Chatsworth By-law 2023-23 being a By-law to establish a Policy for Conferences, Seminars for Township of Chatsworth Council Members and to repeal By-law 2016-24

THAT the Consent Agenda items be hereby received for information.

THAT Planners Report 2023-05 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the provisional consent B03/2023 on the lands legally described as Part Lot 3, Concession 6 EGR, Geographic Township of Holland, Township of Chatsworth under the following conditions. That the Zoning By-law Amendment intended to reduce the ‘minimum lot area’ and ‘minimum lot frontage’ requirements of the ‘A1’ zone as they apply to the lot benefitting from this lot line adjustment and to reduce the ‘minimum lot area’ requirement of the ‘A1’ zone as it applies to the retained parcel is in force and effect. Submission of an undertaking by the Owner’s solicitor to merge the severed parcel with the adjacent property having the address of 823709 Massie Road. (Note: In some circumstances, the merging of two parcels requires the spoiling of a previous severance, which may require additional surveying work being conducted.); THAT the Owner, as provided for under Section 60 of the Planning Act, R.S.O. 1990, shall pay to the Township of Chatsworth the administrative fee of $850.00 or whatever fee is applicable at the time of review and issuance of the Certificate of Consent for the severed parcel; THAT any outstanding taxes to the Township be paid; THAT the transfer for registration with respect to description complies with the Ontario Regulation 43-96; and if that description contains a reference to a Reference Plan(s), the Owner’s solicitor shall provide a ful

THAT CAO Clerk’s Report 2023-27 regarding updates to Council and Employees Expense Policies be hereby received; AND FURTHER THAT Committee of the Whole recommends approval of by-law 2023-23 – being a by-law to establish a policy for Conferences and Seminars for Members of Council and the approval of the amended Travel and Meal Allowance Policy 09.13 for Township Employees.

THAT Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: By-law 2023-21 being a By-law to authorize the Mayor and CAO Clerk to enter into a Lease Agreement between the Township of Chatsworth and Eh!Tel Networks Inc. By-law 2023-22 being a By-law to establish remuneration and expense rates to be paid for Council of the Township of Chatsworth By-law 2023-23 being a By-law to establish a Policy for Conferences, Seminars for Township of Chatsworth Council Members and to repeal By-law 2016-24

That Council go into Closed Session for the following reason: 1) Approval of Closed Session minutes of April 5, 2023 2) Personal information about an identifiable individual including municipal or local board employees. (CAO Performance Review) 3) A plan, position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT By-law 2023-24 being a by-law to confirm all actions and proceedings of the May 3, 2023 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

THAT Township of Chatsworth Council adopt the Agenda as circulated.

THAT Public Meeting B03/2023 - Part Lot 3, Concession 6 EGR, Geographic Township of Holland, Township of Chatsworth (Wendy Neelands) be

THAT Council now go into Committee of the Whole.

THAT Planners Report 2023-06 be hereby received; and FURTHER THAT Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 13, Concession 10 EGR, Geographic Township of Holland, Township of Chatsworth, Owner: David Soehner, Linda Soehner and Gavin Bain; and FURTHER THAT staff be directed to prepare the necessary by-law to give effect to the application.

THAT Clerk’s and Planning Assistant Report 2023-02 regarding a Request for Food and Refreshment Vehicle License – Polar Bear BBQ (317080 Highway 6 & 10) be hereby received; AND FURTHER THAT Committee of the Whole recommend to Council the approval of the Food and Refreshment Vehicle license to Ron & Cindy Jackson (Polar Bear BBQ) with the following conditions: i) That hours of operation be restricted to Friday, Saturday and Sundays from 11:00 a.m. to 8:00 p.m.; ii) That no generator be used on site; iii) That no additional signage be placed at the site for the Food and Refreshment business.

THAT the following By-law(s) be

THAT Committee of the Whole receive the donation request from Crime Stoppers of Grey Bruce Inc. for information; and FURTHER THAT Crime Stoppers be advised that they could direct their request to other community groups in the area.

THAT the actions taken in Committee of the Whole today be confirmed by this Council and the Minutes of the Committees be adopted; and FURTHER THAT staff be authorized to take the actions necessary to give effect to the approved recommendations contained within the staff reports; and FURTHER THAT by-laws under consideration be presented to Council for third reading.

THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal:  By-law 2023-21 being a By-law to authorize the Mayor and CAO Clerk to enter into a Lease Agreement between the Township of Chatsworth and Eh!Tel Networks Inc.  By-law 2023-22 being a By-law to establish remuneration and expense rates to be paid for Council of the Township of Chatsworth Page 7 of 9 Township of Chatsworth Council Minutes, May 3, 2023  By-law 2023-23 being a By-law to establish a Policy for Conferences, Seminars for Township of Chatsworth Council Members and to repeal By- law 2016-24

That staff be directed to bring forward a report on a comprehensive sign by-law for the Township.

That Council go into Closed Session for the following reason: 1) Approval of Closed Session minutes of April 5, 2023 2) Personal information about an identifiable individual including municipal or local board employees. (CAO Performance Review) Page 8 of 9 Township of Chatsworth Council Minutes, May 3, 2023 3) A plan, position, plan, procedure, criteria or instruction to be applied to any negotiations